Email has become the most essential communication tool for most people, but this wonderful tool can be a curse if not kept manageable. The constant influx messages can occasionally be overwhelming and leave one dazed and confused. How often have you opening your email and suddenly felt that handling all of your emails has developed into a herculean task. Below is my list of actions that will make your daily life with email easier.
Turn off any email notification you have gotten a new email. You email account is not the boss of you, you are the boss. You should not be disturbed when you are working on something different, instead pick many times during the day to examine your email account and care for your emails during those times. Doing this will help you save time as well as even reduce stress.
Create an inbox that collects emails which are addressed only to you. This is your most essential inbox. One does this by creating a rule that sends messages addressed only to one to this special inbox, I use “my eyes only” with this. Now messages stored in your original inbox are addressed to multiple people and they are usually not as important to you personally.
Through the years we all jump on email lists for a number of companies or individuals who desire to sell you something. Should you don’t need it, unsubscribe from it, usually there is batch email delivery at the bottom of the email. When there is no unsubscribe option or unsubscribing doesn’t work then create a rule to deliver email from that addressee towards the trash.
In case you have a pal that likes to provide you with emails containing jokes or whatever that were emailed to many individuals, delete it and inquire your friend to avoid sending you those kinds of emails. Those emails tend to be employed for transmitting viruses. When you get emails through the ex-queen of Nigeria that can pay you millions to help her move her money into the US, delete it. Beware or email scams, there are lots of them.
Now you need to handle the emails that you get. You should do one of five things once you read an email; trash it, reply then trash it, put it on your own calendar then trash it, develop a task then trash it, place it in a folder , or trash it. I said trash it a lot because to kept things from accumulating you require to care for it immediately and get rid of it, if at all possible. You may have a few long lasting projects happening where you will have to save the email for future reference but if it takes you to take action ensure you produce a task also.
If you are using outlook you may create tasks easily by dragging the email towards the task icon this may create a task through the email. You can also drag an e-mail to the calendar icon to create a reminder from the email or perhaps a meeting. A good example of the label or folder name could be “Receipt,” and applied to websites you make purchases from. Or in case you are waiting for an email coming from a potential employer, you are able to filter a message sent from anyone in a specific company, however, not associated with someone. Like that, you’ll ghngst likely miss it within your inbox.
I like using one label name per filter, however, if filtering grows on you since it has on me, you could make more elaborate filters. An example would be forwarding emails for your cell phone if the email subject has got the words “job position.” Like that, you don’t need to glue yourself to the computer, awaiting replies
There was instances when I had more than 400 emails in my inbox and that i decided I had to do something. This is the way I made the decision to tame my email, I am hoping it really works also and if you have other methods to handle the mayhem then please share them. You ought to spend your brand new found free time watching a brand new DVD.